HomeProject Management7 Ways Cloud Solutions Can Benefit Your Workplace Collaboration

7 Ways Cloud Solutions Can Benefit Your Workplace Collaboration

While traditional business advice is to keep your head out of the clouds, today’s increasingly digital workplace is becoming all about keeping your head in the cloud.

Cloud computing was once thought to be a new technology that most small-to-medium-sized businesses simply couldn’t afford or truly use to its fullest.

Today, cloud computing deployment could not be any further from the truth.

Cloud-based programs have a wide assortment of benefits that can help companies of any size. So much that cloud computing has become a key part of day-to-day operations for many businesses all around the globe.

Let’s take a look at some of the more common and often times overlooked benefits to workplace collaboration of cloud computing and solutions.

Cost Effectiveness

Let’s get right to the point here. Everything we talk about today can lead back to making and saving your company money.

Cloud solutions for businesses boil down to streamlining how things are done into the most cost-effective and efficient platform for everyone to use.

This takes into account a number of factors, some of which we will talk about in this list, but together, these single factors can lead up to a lot of saved money in both the short and long-term.

Freedom to Work Anytime and Anywhere

The key to getting more done is being able to work when and where you need to.

With a cloud computing solution for your company, you have access to your entire work database and all projects whenever you have an internet connection.

This does not just go for you or some top executives or managers.

With much cloud-based software, entire teams can have access to some or all of your pertinent work information and projects.

Collaborate More Effectively

This freedom to work from any place also means collaboration between teams and co-workers will be easier than ever.

Send files, make calls and video, and finish tasks from your home, laptop, and even mobile devices. Project managers can enable controls to give them more organizational controls over the workflow of their teams to ensure the right tasks are prioritized or to simply send out team messages to everyone instantly.

By using one cloud-based platform for the tasks that would normally take several apps and programs, everything can become more streamlined and you can ensure everyone is connected to the same information at the same time.

It’s Easy to Set Up and Integrate

Many business owners are unsure of exactly what cloud computing is, so there are some misconceptions of what it takes to set up and get a new cloud-based program running within your organization.

Cloud solutions for businesses are designed to be used anytime and anywhere, and there is generally very little installation or start-up costs.

Since almost everyone is used to operating a smartphone and using apps, installing and integrating a cloud-based platform for your company is as easy as installing an app on your phone.

This no muss or fuss approach on your end also means starting costs are kept low.

There are no expensive programs to download, but instead, software as a service (SaaS) business model is common, which is a subscription model.

In some cases, cloud-based business services offer trial periods that can give you and your team a try before you buy the opportunity to ensure the program meshes well with your workflow.

Stronger Security Features

Security is one of the most important concerns for many companies in this digital age we live in.

Keeping your digital files locally means you have to worry about all security yourself.

With cloud-based systems, you are able to keep much of your daily information and business needs off-site and protected under more strict and safer security features.

You can easily set who can and cannot access certain info within your company on most business cloud platforms.

Business continuity gets drastically improved with cloud computing. Even if a computer breaks down, you will not lose the important data, only a mean to access them.

With the rise of remote teams and cloud computing advances, software maintenance becomes a more basic practice for individuals because professional cloud solutions come with remote maintenance and frequent upgrades.

Manage All Work Efficiently

A big part of running a business is ensuring that things are getting done and verifying the quality of the work.

Cloud-based work management solutions are always available to give you and your managers more control over how and when your projects get accomplished.

Companies that use more outdated systems and multiple platforms for operations can often be bogged down with double work due to reporting on work progress to multiple managers or people.

When you can easily jump in and check on work in progress or send reports to every manager at once, that’s not the case.

Make Telecommuting a Normal Thing

Today, it can be tough to find the right talent with the right skill sets in your desired city.

When you switch from a traditional local-based system to a cloud-based system, you are opening the door for the right workers from other areas to easily join your company.

The future of your business lies in the cloud once you get in there and adapt to it.

It increased productivity, allows higher efficiency, and more attention to teamwork mean less money spent on wasted time and efforts.

Use cloud-based management platforms to maximize your company’s efficiency and productivity.


Ashley Wilson is a digital nomad writing about business and tech. She has been known to reference Harry Potter quotes in casual conversation and enjoys baking homemade treats for her husband and their two felines, Lady and Gaga. You can get in touch with Ashley via Twitter.



Please enter your comment!
Please enter your name here

Most Popular

Recent Comments